Your Weight Matters National Convention

Terms & Conditions

Your Weight Matters National Convention Terms and Conditions

Participation in Exercise Programming:

If you engage in the OAC exercise program, you agree that you do so at your own risk, are voluntarily participating in these activities, and assume all risk of injury to yourself. A signed waiver will be required to participate in an exercise program.

Convention Registration Cancellation Policy:

Convention registration fees are NONREFUNDABLE. The OAC recognizes that extraordinary circumstances may arise that could prevent an individual from attending the Convention. Requests for a refund due to extraordinary circumstances can be submitted through July 10, 2026, minus a $50 processing fee. No requests will be reviewed after July 10th.

All requests are evaluated by the OAC and must include your full name, address, date of registration, method of payment, and reason for cancellation. Please send written requests to convention@obesityaction.org.

Convention Session Videotaping and Recording Policy:

Video, digital recording, or live streaming (e.g., cell phones, digital or film cameras, or tape recorders) of any kind is not allowed in the General Sessions, Breakout Sessions, trainings, and workshops without prior consent/authorization by the Obesity Action Coalition (OAC).

This policy applies to all participants, including attendees, exhibitors, sponsors, and speakers. Participants found recording any portion of the educational content from the sessions without prior authorization will be asked to cease recording immediately. Participants not in compliance with this policy may be asked to leave the sessions and will not be able to return.

Photography and Video Authorization:

By completing my meeting registration, I understand that the Obesity Action Coalition (OAC) will be taking photos and/or video onsite at the Your Weight Matters National Convention for internal and/or promotional use for future meetings. I understand that this means my image could be used in future promotional materials, and I hereby authorize the OAC to use, reproduce, and/or publish photographs and/or video that may pertain to me—including my image, likeness, and/or voice—without compensation or recognition.

This material may also appear on the OAC’s websites and/or social media, which are public outreach avenues. This authorization is continuous for any video footage captured at the Your Weight Matters National Convention. By completing this registration form, I hereby grant the OAC the right to broadcast, exhibit, market, and otherwise distribute this material, in whole or in parts, and alone or with other materials.

I understand that if I DO NOT choose to accept these terms, it is my responsibility to contact the OAC directly at convention@obesityaction.org to opt out.