YWM2022-Engage Terms and Conditions are outlined below:
COVID-19 Policies:
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and people with underlying medical conditions are especially vulnerable. By attending the 2022 Your Weight Matters Convention you voluntarily assume all risks related to exposure to COVID-19. In addition, all attendees agree to abide by the COVID-19 policies at outlined at https://www.ywmconvention.com/
Convention Registration Cancellation Policy:
Exceptions to the cancellation policy will be considered in the event of government mandated travel restrictions/bans that have a direct and immediate impact on OAC’s Convention.
Convention registration fees are NONREFUNDABLE. The OAC recognizes that extraordinary circumstances may arise that could prevent an individual from attending the Convention. If you should need to cancel your registration due to an unforeseen circumstance, a transfer request can be submitted to the OAC, in writing, no later than June 9th. There is no guarantee that the request will be able to be honored. Refund requests may be considered, but are subject to financial penalties (to cover administration expenses). Refund requests received before May 30 will incur a $25 cancellation penalty. Refund requests received after May 30 will incur a $50 penalty. Cancellation requests will not be reviewed after June 9. All requests are evaluated by the OAC and must include your full name, address, date of registration, method of payment and reason for cancellation. Transfer and refund requests can be submitted to [email protected].
Convention Session Videotaping and Recording Policy:
Video or digital recording (i.e. cell phones, digital or film cameras or tape recorders) of any kind is not allowed in the General Sessions, Breakout Sessions, trainings and workshops without prior consent/authorization by the Obesity Action Coalition (OAC). This policy applies to all participants, including attendees, exhibitors, sponsors and speakers. Participants found to be recording any portion of the educational content from the sessions without prior authorization will be asked to cease recording immediately. Participants not in compliance with this policy may be asked to leave the sessions and will not be able to return.
By completing my meeting registration, I understand that the Obesity Action Coalition (OAC) will be taking photos and/or video onsite at the 2022 Your Weight Matters Convention for internal and/or promotional use for future meetings. I understand that this means my image could be used in future promotional materials, and I hereby authorize the OAC to use, reproduce, and/or publish photographs and/or video that may pertain to me – including my image, likeness and/or voice – without compensation or recognition. This material may also appear on the OAC’s Web sites and/or social media, which are public outreach avenues. This authorization is continuous for any video footage captured at the 2022 Your Weight Matters Convention. By completing this registration form, I hereby grant the OAC the right to broadcast, exhibit, market and otherwise distribute this material, in whole or in parts, and alone or with other materials. I understand that if I DO NOT choose to accept these terms that it is my responsibility to contact the OAC directly at [email protected].